Embedded Files
G Suite helps you communicate and access shared resources.
G Suite helps you communicate and access shared resources.
One of the first tools you gain access to as an Agora is G Suite for Non-Profits. The tools operate much the same as with individual Google accounts, but all tie into a singular domain (DEF.org) to provide shared access to resources (like Google Drive and Google Sites, which you are using to read this page). We further use those accounts to provide access to other tools, like Eventbrite, Trello and MailChimp.
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Each Agora is given a unique DEF Gmail account that starts with the city name and ends in DEF.org (e.g. denver@DEF.org).
These are designed to be shared by all those helping with an Agora and used as the credential to sign-in to all Google Suite tools (like Drive, Sites, Calendar and more) as well as external sites (such as Eventbrite, Canva and Trello).
The Operations Team and Community Team can reset passwords, if required.
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DEF uses Google Drive (and related Docs, Sheets and Slides tools) to create content in support of each of our teams.
Content will often be shared across the domain, but sometimes permissions will be limited.
You may notices that files on the Resources page are actually linked from Google Drive, where they are stored. Agoras do not have default access to the entire Shared Drive, but are added to files as required.
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We use Google Calendar as a non-profit to share events, such as weekly Zoom calls; the tool is simple and can be used by Agoras as they see fit.
One helpful tool is that Google Meet is integrated automatically, allowing you to create a free and unlimited duration web conference (with audio dial-in) for any event you create.
Volunteers will also schedule Community Check-Ins using Google Calendar.
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Much like Zoom, Google Meet is a web conferencing tool that leverages your Google account to hold meetings (with telephone dial-in option) online in support of your Agora.
Some Agoras have used video teleconferencing like this to host virtual speakers (such as P.W. Singer), and its integration with Google Calendar makes teleconferencing easy if looking to coordinate an event with local partners or sponsors.
In addition to those tools, there are other elements of the G Suite for Non-Profits portfolio that are available to you as an Agora (though you may not have access to all features or documents by default). If you think that you need something that doesn't seem to be working, never hesitate to post in lt-agoras in Slack or shoot an email to hello@defenseentrepreneurs.org.
Google Docs are collaborative tools for notes, ideas and brainstorming.
Google Sheets allow for data to be ingested from various sources (including Forms).
Google Forms are great for surveys and feedback requests and work with Sheets.
Google Slides support visual presentations collaboratively edited in the cloud.
Google Photos is a great tool for asking members to share outtakes from local events.
Google Keep is a place to keep virtual sticky notes, which you can share with others.
The rest of this page explores G Suite features and capabilities.
The rest of this page explores G Suite features and capabilities.
There are a host of really helpful tutorials out there for using G Suite, including how to delegate emails (so you only have to sign-in to one account to check and send) and a whole lot more.
Looking for more tips and tricks? Check out the Google links below to get started.
Looking for more tips and tricks? Check out the Google links below to get started.
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